Universities in Kenya, Slovenia and Ukraine adopt OA policies

10 Apr 2012


Jomo Kenyatta University of Agriculture and Technology's (JKUAT) Senate has recently adopted an Open Access Policy statement (Harvard-style):

“It is a strategic goal of the University “to invest and engage in productive collaborations with national and international institutions and industry to enhance the University’s role in knowledge creation and exchange, for positive impacts on social-cultural, economic and political development” and also to “to facilitate dissemination of research results and innovations to target users for application”, (Strategic Plan, 2009-2012). Jomo Kenyatta University of Agriculture and Technology is committed to disseminating the fruits of its research and scholarship as widely as possible.

On this basis, it is the University’s aim that all research output should be deposited, subject to the submission procedure, with JKUAT Digital Repository in an electronic form in order to provide open online access. Through Open Access Digital Repository, JKUAT will be contributing to a growing international corpus of refereed and other research literature harvested by internet search engines and available through the World Wide Web. In keeping with that commitment, the University adopts the following policy:

Each University member shall grant to JKUAT permission to make available his or her scholarly works and to exercise the copyright in these works. More specifically, each Faculty member grants to the University a non-exclusive, irrevocable, worldwide license to exercise any and all rights under copyright relating to each of his or her scholarly works, in any medium, and to authorize others to do the same, provided that these works are not sold for a profit. The policy will apply to all scholarly works authored or co-authored while the person is a member of the University except for any works completed before the adoption of this policy and any works for which the Faculty member entered into an incompatible licensing or assignment agreement before the adoption of this policy. The Vice Chancellor or the Vice Chancellor’s designate will waive application of the policy to a particular scholarly work upon written request by a Faculty member explaining the need.

Each Faculty member will provide an electronic copy of the final version of his/her scholarly work at no charge to the appropriate representative of the Vice Chancellor’s Office in an appropriate format (such as PDF) specified by the Vice Chancellor’s Office no later than the date of its publication. The Vice Chancellor’s Office may make the work available to the public in an open-access repository.

The Office of the Vice Chancellor will be responsible for interpreting this policy, resolving disputes concerning its interpretation and application, and recommending changes to the University from time to time.”

(From JKUAT Digital Repository Policy)

Open access policy discussions at JKUAT started in August 2010 with an EIFL hosted workshop “Benefits of Open Access for Research Dissemination, Usage, Visibility and Impact”. This is the second Harvard-style open access mandate in Kenya – the first open access policy was adopted in Strathmore University last year, see the details here.


On March 23, 2012, Donetsk National Technical University's (DonNTU) Senate adopted institutional open access mandate that requires all faculty members and staff to deposit (self-archive) their research outputs and teaching materials in the open access repository E-archive DonNTU. Open availability of these research and educational materials are subject to publishers' embargoes. More details about the mandate are here (in English and Ukrainian). Similar open access mandates have been adopted earlier at Kharkov National Medical University, Sumy State University, Ternopil State Ivan Puluj Technical University and Ukrainian Academy of Banking of the National Bank of Ukraine.


Faculty of Civil and Geodetic Engineering, University of Ljubljana, has recently adopted an open access theses mandate, requiring that all thesis and dissertations must be deposited in the faculty open access repository DRUGG starting from October 2008, and also recommending that research articles, monographs, conference or workshop presentations, teaching materials and other research outputs be deposited as well (items may not be deposited until any publishers` embargo period has expired). See more details about this policy here.  

Earlier this year a similar policy has been adopted at the Faculty of Education, University of Ljubljana, see more details here.

Congratulations to the JKUAT repository team, DonNTU repository team and ELibUkr project (DonNTU is also a part of the project), and to DRUGG repository team with these great achievements!

Open access policies (mandates) that ensure that research funded by institutions is made freely available, have already been adopted by 33 institutions in the EIFL network.