University of Nairobi Open Access Policy

15 Jan 2013

In December 2012 the University of Nairobi adopted an Open Access Policy and launched an open access repository.

Policy Statement

Policy Goals


  • To provide open access to scholarly output resulting from academic activities undertaken at the University
  • Promote high standards in the management of research outputs
  • Provide long-term preservation of the University’s research outputs
  • Increase the visibility and impact of the University’s research outputs
  • Enhance collaboration with the global research community

Policy Declaration

The University of Nairobi is committed to free and open access to scholarship for all and takes responsibility for the dissemination of its own research outputs. This commitment is rooted in the University Mission and is undergirded by its core values of innovativeness, professionalism and corporate social responsibility.

In keeping with this commitment, the University adopts the following policy:

  • Each member of the University Community grants to the University of Nairobi a non-exclusive, irrevocable, world-wide license to exercise any and all rights under copyright relating to their scholarly articles in any medium, provided that the articles are not sold for a profit, and to authorize others to do the same.
  • The University of Nairobi requires its members to comply with the policies of research funders with regard to open access archiving in line with University of Nairobi relevant and related Policies.
  • The University encourages members of its community to publish their scholarly work in peer-reviewed Open Access journals. A member of the UniversityCommunity who publishes in an Open Access Journal shall not be disadvantaged during promotion and tenure considerations.
  • Peer reviewed articles for uploading to the repository shall be deposited at the time of acceptance for publication or no later than the date of publication.
  • This policy applies to all scholarly works completed before and after the adoption of the policy.
  • The University will constitute a University Open Access Committee. The Committee will inter alia be responsible to Senate and the Vice-Chancellor for vetting the content, interpreting the policy, determining embargo issues and dealing with disputes.
  • The University of Nairobi Digital Repository shall be coordinated and managed by the Repository Administrator under the supervision of the University Librarian with the participation of stakeholders in liaison with the Office of the Vice-Chancellor.
  • The right to amend this policy shall vest with the Council of the University of Nairobi on advice from the Senate.
  • This policy applies to all University of Nairobi community, visiting staff and students.

We congratulate the University of Nairobi staff and thank Peter Suber and Harvard Open Access Project (HOAP) for the valuable advice!

Read more about open access policy discussions at the University of Nairobi here (the case study is forthcoming, stay tuned!). The discussions were part of the EIFL project 'Knowledge without boundaries: Advocacy campaign in Kenya for OA and institutional repositories'.  Also check out two other open access mandates in Kenya adopted by Jomo Kenyatta University of Agriculture and Technology's (JKUAT) Senate in April 2012 and Strathmore University in 2011 as well as an excellent guide to Good practices for university open-access (OA) policies released by the Harvard Open Access Project in October 2012.

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