No. 43 - January-February 2010

Attached file: eifl_newsletter_43_january-february_2010.pdf






1. News

Upcoming Advisory Board in The Hague

The new year takes off with the 22nd Advisory Board meeting on February 22-23. This is the first of the 3 meetings that Board and staff will hold through 2010 to design the work ahead. On this occasion the National Library of the Netherlands, home institution to the newest eIFL Management Board member, Hans Jansen, will be the host. Minutes will be made available in the MEMBERS ONLY section of our website.

Public Library Innovation Program

Proposals are Welcome. There is still time to apply. needs your help to spread the word about our Public Library Innovation Program - a great opportunity for public libraries in developing and transitioning countries. With funding from the Bill & Melinda Gates Foundation, this three year program aims to spark new and innovative services to improve people's lives through the use of new technology.

Proposals must be received by February 28, 2010. You will find more information, the Call for Proposals, Application Form and a Help Desk on the PLIP website - Please make sure you read “Applicants are required”, “Selection criteria” and “Application Guidelines” of the Call for proposals before filling application form.

Rima Kupryte will join a web chat to discuss the Public Library Innovation Program (PLIP) grant opportunities and answer questions. Web chat is being facilitated by the U.S. Embassy Rome, Office of Public Affairs. Login to the web chats at on January 14 at 08:00 GMT.

Ten grants of up to $30,000 USD each will be awarded. It's all about learning and sharing. The program will encourage public libraries to reach out to their communities, partnering with their local government, business and other organizations to assess local needs and develop new services. Participating project teams will come together for training and to learn from each other. The outcomes will be widely disseminated in key publication and conferences throughout the world.

The Call for proposals is open to applicants from the following countries where either has a presence or the Bill & Melinda Gates Foundation's Global Libraries initiative supports projects: Albania, Argentina, Armenia, Azerbaijan, Bangladesh, Belarus, Bosnia and Herzegovina, Botswana, Bulgaria, Cambodia, Cameroon, Chile, People's Republic of China, Colombia, Egypt, Estonia, Ethiopia, Georgia, Ghana, Jordan, Kenya, Kosovo, Kyrgyzstan, Laos, Latvia, Lesotho, Lithuania, Macedonia, Malawi, Mali, Mexico, Moldova, Mongolia, Mozambique, Nepal, Nigeria, Palestine (West Bank and Gaza), Poland, Guatemala, Romania, Russia, Senegal, Serbia, Slovenia, South Africa, Sudan, Swaziland, Syria, Tajikistan, Tanzania, Ukraine, Uzbekistan, Vietnam, Zambia and Zimbabwe.

Your knowledge and contacts are important. We urge you to encourage potential applicants by contacting them directly and helping them to identify good ideas, find partners and complete the application. THANK YOU!

National Science Library: early adopter of open access in China– Our new Spotlight Story

Our New Spotlight reports on developments of the open access movement in the eIFL network. In concrete, our focus is on China where after a few years of intensive advocacy and training campaigns, combined with policy and marketing efforts, open access is firmly established. The early adopter of open access in the country is the National Science Library at the Academy of Sciences (CAS), a major library with a staff of over 470, a collection of about 11.5 million items which serves more than 100 CAS institutes in over 24 cities nationwide. In its zeal for promoting resource sharing and collaboration in the networked digital environment, the National Science Library has also become the leading force behind the strategic planning and system development projects for the National Science and Technology Library (NSTL), a consortium established in 2000 by the Chinese Ministry of Science and Technology.

You can read the full story on the eIFL website.

News about members’ library consortia

- China: The Chinese Academy of Sciences signed a membership agreement with BioMed Central
The Chinese Academy of Sciences (CAS) signed a membership agreement with BioMed Central to cover publication costs for research articles published by researchers at its institutions. Under the terms of the arrangement, CAS, through its library, will centrally cover half of the article processing charge (APC) for its researchers should the article be accepted for publication in one of BioMed Central’s 205 peer-reviewed open access journals. BioMed Central has seen significant growth in the number of published articles from authors based in mainline China and the Far East. Just 1.5% of all submissions received in 2004 came from the region, compared to 6.2% in 2008. This expansion in both the quantity and also the quality of published research demonstrates the increasing significance of open access across the region.

(From BioMed Central press release).

- Macedonia: upcoming round of presentations and training for the local library community
At the end of January, a new set of presentations and training sessions will take place at the National and University Library "St. Klement of Ohrid" in Skopje and at the Public Library "Gotse Delchev" in Stip. The presentations will be held by Miodrag Dadasovic, the national coordinator, on several topics including MEL and eIFL updates, as well as news on renewed access to CUP, OUP and Sage e-collections. EBSCO trainings will cover novelties and database access training and will be conducted by Mr. Dragan Nikolic. The targeted audience will be librarians from the Skopje and Stip region.

- Mongolia: A2K and Scientific dissemination workshops in Mongolia
Gantulga Lkhagva, Mongolian Academy of Sciences/Mongolian Consortium of Libraries (MCL) and eIFL-OA country coordinator, is organizing a seminar about A2K and Scientific dissemination for the researchers and decision makers of Mongolian research institutions in the middle of January. This seminar will be supported by the Mongolian Science and Technology Foundation.

- Uzbekistan: Seminar Technologies of Scientific and Educational Information Development and Use in the Network of Electronic Libraries 2010
The international seminar Technologies of Scientific and Educational Information Development and Use in the Network of Electronic Libraries which Uzbekistan National Library and Republican Information Library Center organise every year will take place this time in Tashkent and Bukhara cities on March 22-26, 2010. For further details and registration procedure, contact Marat Rakhmatullaev, marat56[@] Tentative program information is available on the eIFL website.

2. Events in January-February 2010

§ On January 13, the University of Warsaw, Poland, will host a workshop on Open Scholarship with Enabling Open Scholarship (EOS) organised by, EOS and Interdisciplinary Centre for Mathematical and Computational Modelling. The workshop will be a forum for policymakers, institutional managers and senior researchers to learn about and discuss developments in research communication and will cover topics such as research impact, assessment, management and visibility, both at institutional and national level, as well as policy and legislative developments that are happening around the world which will impact on the efficacy of science and technology everywhere. The event is by invitation only. Contact person: Dr Alek Tarkowski, public lead, Creative Commons Polska / Poland, alek[@] More information on EOS is available under the Update on eIFL OA section of this Newsletter.

§ On January 13-14, Monika Segbert-Elbert and Iryna Kuchma will participate in the EU-funded OpenAIRE (Open Access Infrastructure for Research in Europe) project kick-off meeting in Athens, Greece. The project has been launched on December 1, 2009 and its kick off meeting will gather 38 partners covering almost all 27 European Union member states and one associated state (Norway) in Athens, home to the project coordinator, University of Athens.

§ On January 14 at 08:00 GMT Rima Kupryte will join a web chat to discuss the eIFL Public Library Innovation Program (PLIP) grant opportunities and answer questions. Web chat is being facilitated by the U.S. Embassy Rome, Office of Public Affairs. Login to the web chats here.

§ On January 14-15, Nicolaus Copernicus University, Torun, Poland, will host the Second International Conference on Open Access organised by Nicolaus Copernicus University,, OSI, PFBN, Polish Librarians Association and EBIB. More information about the conference in Polish is here. Contact person: Bozena Bednarek-Michalska, Nicolaus Copernicus University Library in Torun and eIFL-OA country coordinator in Poland, b.michalska[@]

§ On January 28-31, eIFL staff retreat in Italy to plan the year ahead.

§ On February 4-5, Teresa Hackett will attend a mid-term meeting of the IFLA copyright committee and a joint meeting with the EBLIDA copyright group in The Hague.

§ On February 9-10, Consortium des Biblioth?ques de l’Enseignement Supérieur du Sénégal (COBESS) and will organise the National Workshop on Open Access in Senegal at the University Cheikh Anta Diop of Dakar. Contact person: M. NDIAYE Mandiaye, Central library of Cheikh Anta Diop University of Dakar and eIFL-OA country coordinator, ndiayemandiaye[@]

§ On February 17-19, the University of Nairobi will host Open Access and the Evolving Scholarly Communication Environment workshop organised by Kenya Libraries and Information Services Consortium, Bioline International and Contact person: Agatha Kabugu, eIFL-OA country coordinator: akabugu[@], akabugu[@]

§ On February 22-23, will hold its 22nd Advisory Board meeting. The meeting will be hosted by the National Library of the Netherlands in The Hague and will be attended by eIFL Advisory Board members and eIFL staff. This will be followed by a brief eIFL Management Board meeting.

3. Negotiations

We have been very busy over the last couple of months negotiating renewals and the extension of existing agreements to cover new countries. We are also working on some new agreements and hope to be able to make announcements shortly.

See below for general information about new agreements. News – and more details - about individual offers will be sent by email to Country Coordinators.

Please don’t hesitate to let Susanna Lob ( know if you have any queries or requests.

Renewal agreements now available

A new 3-year agreement for BioOne is now available, and access for many member countries is available free of charge.

BioOne is an XML-based aggregation of 160 high-impact bioscience research journals from 123 publishers. The collection features timely content on a wide-array of today’s most pressing topics, including global warming, stem cell research, and ecological and biodiversity conservation.

General information about BioOne is available at

The licence agreement and acceptance form are available in the Members’ Only section at (password required).

Update on other renewals

Encyclopedia Britannica
We are negotiating the renewal of the agreement with Encyclopedia Britannica. We anticipate that the new 3-year agreement will be available by the end of January. Encyclopedia Britannica has confirmed that access for existing subscribers will be maintained in the meantime.

Cambridge University Press Journals
We are negotiating the renewal of the agreement with Cambridge University Press Journals, and anticipate that the new 3 year agreement will be available by the end of January. Cambridge University Press has confirmed that access for existing subscribers will be maintained in the meantime.

Oxford University Press Databases
We are negotiating the renewal of the agreement with Oxford University Press for Oxford Reference Online and the Oxford English Dictionary Online. We anticipate that the new 3 year agreement will be available by the end of January. We also hope to be able to add new databases to the agreement.

Update on existing agreements

Oxford University Press Journals
We are pleased to announce that the agreement for Oxford University Press Journals has been extended to cover additional countries. Further details will be available on the website soon.

Multi-Science Journals
We are pleased to announce that the agreement for Multi-Science Journals has been extended to cover additional countries. Further details will be available on the website soon.

Burgundy Databases
Offers for 2010 will be available on the website soon.

Nature Publishing Group
We are negotiating the extension of the Nature Publishing Group agreement to cover additional countries. Further details will be available soon.

Taylor & Francis Databases
We are negotiating the extension of the Taylor & Francis databases agreement to cover additional countries. Further details will be available soon.

New agreements

Taylor & Francis Journals
We are in negotiation with Taylor & Francis for a new agreement for their journals collection. We anticipate that the agreement will be finalised by the end of January.

SAGE Reference Online
We are working on a new agreement for SAGE Reference Online which we anticipate will be available by the end of January.

4. Update on eIFL-IP co-launches Copyright Watch, a new online resource

In November 2009, eIFL co-launched Copyright Watch with the Electronic Frontier Foundation, the US digital civil liberties organisation, and other international copyright experts. Copyright Watch is a new online resource so that anyone can track national copyright laws globally. Copyright Watch aims to centralise resources on national copyright laws and is the first comprehensive and up-to-date online repository of national copyright laws. It is also a one-stop shop for international activists to find, gather and share copyright knowledge, making it easier to learn about the similarities and differences in national copyright laws, and more easily spot patterns and emerging trends.

The site will be maintained by the A2K community and will be updated over time to include proposed amendments to laws, as well as commentary and context from national copyright experts.

Thanks to Isabel Bernal at eIFL for helping to find many national copyright laws that were missing. Thanks to the eIFL-IP librarians for being the first national "copyright monitors" and to Tatjana Brzulovic Stanisavljevic for supplying the new draft Serbian copyright law. This is what Copyright Watch is all about!

More information here.

New WIPO studies on copyright exceptions and limitations for education published

In December 2009, the World Intellectual Property Organization (WIPO) published new studies on copyright exceptions and limitations for Educational and research Purposes and for the benefit of Educational Activities. There are five separate studies covering the regions (1) Latin America and the Caribbean, (2) Africa, (3) Arab Countries, (4) Asia and Australia and (5) North America, Europe, Caucasus, Central Asia and Israel. The studies, which are available in English, French and Spanish, were presented by the authors at Information Meeting on Limitations and Exceptions for Educational Activities, that took place before the Standing Committee on Copyright and Related Rights (SCCR/19) in Geneva in December 2009.

They complement the other recent studies on exceptions and limitations for libraries and for blind and visually impaired people and are a valuable addition to anyone working in this field, especially for comparative analysis. Several studies covered the intersection between exceptions provided for educational purposes and exceptions for library uses. “All works to be used for teaching purposes, either under a teaching exception or under license, must be obtained from somewhere and libraries are usually the source to provide the works to be used for teaching purposes.” (SCCR/19/8). eIFL is acknowledged for our assistance in the preparation of several of the studies.

More information here.

WIPO copyright committee: conclusions on exceptions and limitations

The WIPO Standing Committee on Copyright and Related Rights (SCCR/19) met in Geneva the week before Christmas to discuss exceptions and limitations, especially for blind, visually-impaired and other reading disabled persons. The official conclusions of the meeting, negotiated late into the last evening, reflect the support of many delegations for working towards the establishment of an appropriate international instrument, such as the Proposal by Brazil, Ecuador and Paraguay Relating on a Treaty Proposed by the World Blind Union (WBU). It was also agreed that all aspects concerning limitations and exceptions will be maintained on the Agenda of the next session in June 2010, taking into account their different levels of maturity.

eIFL was represented by Ms Awa Cissé from Senegal and Teresa Hackett, eIFL-IP. We delivered statements on the treaty proposal for people with disabilities, libraries and education and the broadcast treaty, and we had meetings with regional groups and many delegations. eIFL welcomed the surprise statement by the US that began with the words “The United States is proud to have a series of specific exceptions and limitations in our copyright law, including for education, libraries, and persons with print disabilities.”

SCCR/19 webpage
US statement
eIFL statements
eIFL photo album

Statement of Principles on Copyright Exceptions and Limitations for Libraries available in Armenian, Chinese and French

Thanks to Hasmik Galstyan from the American University of Armenia; Lingling Zhou, National Science Library, Chinese Academy of Sciences and Awa Cissé, Université Cheikh Anta Diop de Dakar and Assane Faye, Université de Bambey in Senegal for translating the library principles.

Read the Principles in all languages here.

5. Update on eIFL-OA and NDLTD signed a Memorandum of Understanding and the Networked Digital Library of Theses and Dissertations (NDLTD) decided to work together to promote the adoption, creation, use, dissemination and preservation of electronic analogues to the traditional paper-based theses and dissertations and to make intellectual outputs from developing and transition countries more visible and more easily accessible locally and globally. Collaboration between and NDLTD is envisaged in educating stakeholders at national and international levels to promote expanded sharing of scholarship in the networked digital environment through the scholarly community within their own institutions and countries; incubating demonstrations of new ETD publishing and sustainability models that benefit scholarship and academe; and the joint support of an open access model for ETDs (policies and practices).

Open Access in Hong Kong

In autumn 2009 the Hong Kong Open Access Committee (HKOAC) launched a website Open Access for Hong Kong to promote the concept, the reasons for, and the practice of open access in all Hong Kong academic, governmental and philanthropic institutions and to call to freely share research and intellectual output funded by the Hong Kong people. The HKOAC was the direct result of a conference held at the University of Hong Kong in May 2007; "Promoting 21st Century Scholarly Communication: The Role of Institutional Repositories in the Open Access Movement" supported by On November the 2nd, 2009, HKU has become signatory of the Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities. And on December 21, 2009, HKU announced HKU Researcher Pages for each its many authors, now appearing in the HKU Scholars Hub, the institutional repository of HKU. More information is here.

News from our partners

EOS for librarians: Working together to promote open scholarship

EOS’s aims and objectives is“to further the opening up of scholarship and research that we are now seeing through the growing open access, open education, open science and open innovation movements. These, and other, 'open' approaches to scholarship are changing the way research and learning are done and there are profound implications for universities and research institutions. EOS has been established to help guide developments and to assist others in understanding the issues and their implications”. EOS will frame its messages in terms of a brave new world, one which has openness at its core, as an enabler of better research practices. We will also make the arguments that the management and assessment of research can be done so much more effectively in an Open Access world and that increased visibility and impact for researchers aggregates into increased visibility and impact for institutions.

We have had a number of applications for membership from libraries and we welcome that. It is true that our primary target is institutional policy-makers, and we set up EOS to help libraries by trying to reach policymakers and engage them about scholarly communication issues. Librarians do not need our advice because they know it all already! But we will try to develop some services specifically for library members of EOS and we welcome any suggestions or assistance that libraries might offer.

We therefore hope that, if libraries wish to join EOS, we can work together to reach institutional managers. For example, we can provide resources and data to help libraries get policymakers’ attention and make the arguments; we will ‘go in there’ wherever we can get a foothold created by you and try to encourage high level political thinking on scholarly communication; and we will encourage your policy-makers to ‘join the club’ and become part of the EOS community.

Suggestions and ideas are very welcome for the EOS Board to consider. Please send them to info[@] or directly at a.swan[@] And please help to spread the word by pointing people at our website which is rich in data and information: it can be found at the official site.

Thank you, and we look forward to welcoming you to the membership.

(Alma Swan, Convenor/Coordinateur, Enabling Open Scholarship)

You can read more about EOS context, how EOS came about and how EOS and libraries are working together to promote open scholarship here.

Discussion lists and wiki about open access in South Africa and Africa

Irtalk – a discussion list to discuss, communicate, share information on all open access and institutional repositories related issues in Africa and South Africa.

DuraSpace – discussion list for the South Africa DSpace/ DuraSpace workgroup - mostly technical issues (maintained and managed by Hilton Gibson, Linux/ Ubuntu expert and Systems Administrator at the Stellenbosch University).

IR Wiki – comprehensive information about Open Access, Digitisation, Managing your IR, Digitisation, Capacity Planning and your IR, DSpace on Ubuntu, Digital preservation. This wiki is used for documentation regarding the Institutional Repository of the University of Stellenbosch and the Electronic Thesis and Dissertations of the University of Stellenbosch and was compiled by Hilton Gibson, Systems Administrator at Stellenbosch University. Most of the material contained in this wiki was used during the DSpace Technical Workshop in September 2009. You are welcome to use it as a resource to build African and South African repositories.

Anyone can join and make use of the resources. Please also contribute so that we can all together help build a resource pool for South Africa.

(Information from Ina Smith, Dgital Librarian/ IR Manager, Sellenbosch University).


6. Update on eIFL –FOSS

Funding for continuation of eIFL FOSS program secured

We are happy to share the good news that the Open Society Institute Information Program responded positively to our proposal and agreed to fund the next phase of the eIFL-FOSS program. Last year we had a program evaluation which was conducted by Allan Gunn, of Aspiration. All the people that were interviewed expressed strong support and compliments about program achievements. You will hear from us shortly on the future structure and activities of the program.

Update on the Southern African Greenstone Support Network (SAGSN) Project

Both Kenya and Senegal have joined the Support Network and will soon have their first Greenstone training workshop combined with the launch of the National Center launch. The Kenya workshop will be facilitated by the Tanzania National Center which had been trained by the Support Network Center in Malawi, which in turn participated in the very first SAGSN Project training late 2007 in Namibia: thus, the SAGSN cascading principle of "training the trainer" is working! For its part, the Senegal Center will bring digitisation, digital libraries and Greenstone to French speaking countries in Western Africa and work closely with related initiatives.

Forthcoming are extensions to the eIFL FOSS SAGSN web pages, including highlights of Greenstone digital collections produced in the few years of the Support Network's existence as well as separate web pages for each of the National Centers: Kenya, Lesotho, Malawi, Namibia, Senegal, Tanzania, and Zimbabwe.

As ever, please visit the eIFL-FOSS space on the website for the latest news and information from the eIFL-FOSS program in general and from eIFL FOSS Greenstone in particular.

The eIFL team