[sagreenstone] Looking for lib system with the following spec

pburnett at inasp.info pburnett at inasp.info
Thu Sep 24 13:10:34 EEST 2009


Dear Africa,


I would suggest that any of the major proprietary systems are well able
to accommodate your list of requirements. There is Sirsi UNICORN, but
also Ex Libris Aleph, Infor Vubis, VTLS Virtua, etc. 


You might find it useful to look at the JISC & SCONUL Library Management
Systems Study: An Evaluation and horizon scan of the current library
management systems and related systems landscape for UK higher education

(March 2008) at


You might also find useful:


The RFP writer's guide to standards for library systems (NISO Press,
2002). Although a little old now, it's still good for bibliographic
formats, record structures, communication protocols, web access, EDI




And of course there are the rapidly evolving open access systems such as
Koha, Evergreen and ABCD. These may not yet have all the complete
functionality (especially in the acquisitions area) but are developing
quickly. Level of support can be anywhere between a fully hosted remote
system, or a completely independent installation depending on the level
of technical expertise within COSTECH.


Best wishes,





Peter Burnett

Head of Library Development

INASP (International Network for the Availability of Scientific

60 St. Aldates

Oxford OX1 1ST


Tel:  +44 (0)1865 253711

Fax: +44 (0)1865 251060

Mobile: +44 (0)782 4504236

email: pburnett at inasp.info 

Web:  www.inasp.info


INASP is a registered UK charity: number 1106349


P Please consider the environment before printing this email 





-----Original Message-----
From: sagreenstone-bounces at lists.eifl.net
[mailto:sagreenstone-bounces at lists.eifl.net] On Behalf Of Africa j
Sent: 23 September 2009 15:00
To: Discussion list for the Southern African Greenstone Support Network.
Subject: [sagreenstone] Looking for lib system with the following spec


Dear All


I am looking for a system that will address the following library

specification : Please suggest





   *Have improved inventory control*:



      Tracks the status (checked out, lost, etc.) of all the materials

      the library. By contrast, using a manual card system, there is no
way to

      answer people's questions about items that are not on the shelf,
such as:

      When can I have that book? When is that movie due to be returned?






   *Be able to efficiently manage overdue items:*





   Be able to print reports of overdue items and have the ability to

   pull-apart mailing forms similar to those used for bank statements.
Also be

   able to send automatically reminder emails two days before an item

   overdue and another email can be sent when the item becomes overdue.

   emails need to be sent automatically, with no time spent or

   required by staff.






   *Be able to easily gather statistics and get reports:*





   The systems will need to automatically compile statistics when the

   is used so and be able to generate reports based on those numbers.

   these, the library will be able to see how the collection is being
used and

   which sections are not being used.






   *Have Internet access to library catalog *





   The system need to have WebOPAC that will provide instant access

   an Internet or local intranet connection. This will enable patrons by

   a standard Web browser from home, a favorite coffee shop, or

   anywhere else with an Internet connection, to take advantage of

   powerful search options to view the library's collection anywhere,

   The WebOPAC will be required to supports Easy Word (keyword), Title,

   Subject, ISBN, Visual, and Study Program (Accelerated Reader, Reading

   Counts!, etc.) searches. Even more advance.






   *Need to have impressive Reporting Capability*






   Generate real-time reports tailored to your needs



   Customize reports by adding/removing columns and sorting



   Create and save periodic and frequently used report templates



   Filter reports for specific data



   Select and schedule report production



   Export report data for use in other programs






   *Need to be equipped with traditional library automation






   Circulate materials



   Serial Management



   Catalog items



   Create and customize real-time reports



   Print barcodes and spine labels



   Search the library and the Web



   Access library resources anywhere



   View context-sensitive on-line help



 *6. Enable patrons to know what the library has:*




   The library will suppose to have a web-based catalog. The catalog

   display what the library owns and will indicate the availability of

   Patrons can access the catalog from their home and students can use
it while

   at MNMA.



 *7. En**able patrons to check their "accounts":*




   While at the library, or from home, people can enter the barcode on

   library card and a PIN and see the items they have checked out, items

   have requested, items that are overdue, and can renew items.



 *8. **Enable patrons to place and manage their holds:*




   People may place requests, or holds, on a book that their library

   but is currently checked out. When the book is returned, the computer

   gives an alert that there is a hold waiting and prints a slip with

   person's phone number.



   The system can automatically send emails to let patrons know when

   requested items become available. Patrons also enjoy the convenience

   having the system notify them about items before they become overdue,

   receiving overdue notices via email.



Africa J Bwamkuu


On Fri, Sep 11, 2009 at 3:02 PM, Repke de Vries
<repke.devries at eifl.net>wrote:


> Dear all


> Leonia from the Lesotho Polytechnic Library and I have been

> discussing this off list  and concluded that for cataloguing and

> circulation one of the FOSS ILS products is the better option and the

> good news is that together with their IT department they are well

> under way evaluating and implementing one of these packages.


> This brings me to the following:


> 1)  it is great you posted to this Greenstone  and digitisation /

> digital library oriented list Leonia and we then managed  (answers by

> Amos and Gilchriste) to identify the best options for your library's

> need - even though the answer was Evergreen or Koha (or ABCD) rather

> than Greenstone:  this list certainly is a platform for that type of

> matching between library (archive, NGO' ..) IT needs and available

> FOSS solutions too.

> Another one of those choices is the need for a so called

> "institutional repository"  and  having Greenstone as option but also

> the more specialised DSpace or EPrints:  anyone on the list

> confronted with this choice: please share !


> 2) in addition to the information sources on ILS-es Amos pointed out

> (see below) there are a few more:

>  - the recently published  eIFL FOSS ILS project cases studies at

> http://www.eifl.net/cps/sections/services/eifl-foss/ils/case-studies

> Nearby Zimbabawe and Malawi are involved, Western African Mali is

> involved !

> - the "FOSS for libraries" catalogue of options at

> http://www.eifl.net/cps/sections/services/eifl-foss/foss-for-libraries


> Enjoy your weekend, Repke


> Op 18-aug-2009, om 9:38 heeft Amos Kujenga het volgende geschreven:


> > Dear Leonia,

> >

> > For you to use Greenstone effectively it is important to go through

> > some form of training. One way to do this is via the tutorial

> > exercises on the Greenstone site

> > (http://wiki.greenstone.org/wiki/index.php/Tutorial_exercises). Some

> > other documentation is also available from the Greenstone wiki

> > (http://wiki.greenstone.org/wiki/index.php/GreenstoneWik).

> >

> > Secondly, did you build the collection after uploading the documents

> > through the Librarian Interface?

> >

> > Lastly, you mentioned that you are trying to digitize your manual

> > catalogue. If I get you correctly, you'd rather do this using an

> > Integrated Library System (ILS). Examples of Open Source ILSs are:

> > - Koha (http://www.koha.org)

> > - Evergreen (http://www.open-ils.org)

> > - ABCD (http://reddes.bvsalud.org/projects/abcd/)

> >

> > I hope this addresses your problem. Your feedback would be greatly

> > appreciated.

> >

> > Regards

> >

> >

> > Amos

> >

> > On 8/17/09, Nomqibizue Sebolai <ithabeleng at yahoo.com> wrote:

> >> My name is Leonia M. None. I am Assistant Librarian who is trying

> >> digitize the manual catalogue of Lerotholi Polytechnic Library

> >> greenstone. I entered information using excell but the documents

> >> do not

> >> appear when trying to open digital library interface. They only

> >> appear

> >> clearlly in Librarian interface.

> >>

> >> Please tell me where did I go wrong?

> >> Waiting to hear frm you.

> >>

> >> Regards!

> >> Leonia Mabakuena None

> >>

> >>

> >>

> >> _______________________________________________

> >> sagreenstone mailing list

> >> sagreenstone at lists.eifl.net

> >> http://www.eifl.net

> >>

> > _______________________________________________

> > sagreenstone mailing list

> > sagreenstone at lists.eifl.net

> > http://www.eifl.net


> _______________________________________________

> sagreenstone mailing list

> sagreenstone at lists.eifl.net

> http://www.eifl.net






Africa J Bwamkuu

ICT Management / Knowledge Management

Alternative Email jbwamkuu at costech.or.tz

Phone: Landline +255 22 2700745/9

           Mobile : + 255 756   000 696

                         + 255 0655 000 696


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