[sagreenstone] Looking for lib system with the following spec

Amos Kujenga akujenga at gmail.com
Thu Sep 24 16:39:56 EEST 2009


Hi Guys,

Looks like this posting has generated much interest - though the topic
is not on Greenstone.

My contribution focuses mainly on the "proprietary or FOSS" choice. In
my view, while I agree that solutions like Millennium would suit
Africa's needs, I think it's time we look "outside the box". It's true
that Millennium is very stable and one of the best in the world. One
of the major problems with it and other proprietary solutions are the
cost issues. The annual maintenance fees are simply choking to say the
least; more problems will rise when you want to expand, e.g, when you
open up branch libraries and/or wish to have more people
simultaneously accessing it because your annual fees are proportional
to the number of concurrent users catered for.

Earlier on today, I sent the following link to another list (some
members of this list are probably on that list as well):
 http://infopeople.org/training/webcasts/webcast_data/337/index.html
It is a webinar on Open Source: "Free" is Just the Tip of the Iceberg.
If you scroll down the page, you'll get to a portion with links to the
presenter's slides.

You will notice that the much of the same applies to digital library
software applications, like Greenstone, for example. It is for these
reasons that this mailing list exists. Note also the "empowerment"
factor related to FOSS applications. While there are listservs and
user groups for proprietary solutions, your active involvement in this
very discussion list will go a long way in helping others solve, e.g.,
the technical challenges that we all get to face while using
Greenstone.

After all has been said, I sure don't want to appear like a "Coca Cola
Salesman"; the choice is yours, after all!

Regards


Amos

On 9/24/09, Wilbert Zvakafa <zvakafaw at africau.ac.zw> wrote:
> According to your specifications, I advise you to consider MILLENIUM
> (INNOPAC) Integrated System. It may be expensive but it solves all your
> worries. The Software has 7 modules, but for a start you have a choice of
> purchasing the first four modules that are very essential e.g. Acquisitions,
> Cataloguing, Circulation and Serials module. The payment includes on-site
> training. The other three you can purchase as and when the funds are
> available.
>
> Regards
>
> Wilbert Zvakafa
> Faculty of Education and languages Librarian
> Africa University
> P.O.Box 1320
> Mutare
> Zimbabwe
> Alternative email: zva2002 at yahoo.co.uk
>
> -----Original Message-----
> From: sagreenstone-bounces at lists.eifl.net
> [mailto:sagreenstone-bounces at lists.eifl.net] On Behalf Of makekee at msu.ac.zw
> Sent: Thursday, September 24, 2009 4:28 AM
> To: sagreenstone at lists.eifl.net
> Subject: Re: [sagreenstone] Looking for lib system with the following spec
>
> Hi all
>
> You might want to look at Evergreen library system. It has vmware images
> that
> you can download and you can actually use these for purposes of testing and
> evaluating before you dive into the production version.
>
> www.open-ils.org
>
> Ephraim Makeke
>
> Quoting Kutiwa Brian <kutiwab at africau.ac.zw>:
>
>> Dear Africa,
>>
>> At Africa University we use Millennium (INNOPAC) developed by
>> Innovative Interfaces. Many other Universities are using this. It has
>> all what you have listed and many other functions. You have the
>> option of dicing on the modules you need depending on your budget.
>>
>> Brian Kutiwa
>> Client Services Librarian
>> Africa University
>> MUTARE
>> Zimbabwe
>>
>> -----Original Message-----
>> From: sagreenstone-bounces at lists.eifl.net
>> [mailto:sagreenstone-bounces at lists.eifl.net] On Behalf Of Fabian
>> Kakana
>> Sent: Wednesday, September 23, 2009 3:33 PM
>> To: Discussion list for the Southern African Greenstone Support Network.
>> Subject: Re: [sagreenstone] Looking for lib system with the following spec
>>
>> Dear Africa,
>>
>> I think that UNICORN library system could be the answer to your problem.
>>
>> Fabian
>> ----- Original Message -----
>> From: "Africa j bwamkuu" <jbwamkuu at gmail.com>
>> To: "Discussion list for the Southern African Greenstone Support
>> Network." <sagreenstone at lists.eifl.net>
>> Sent: Wednesday, 23 September, 2009 3:50:05 PM GMT +02:00 Harare /
> Pretoria
>> Subject: [sagreenstone] Looking for lib system with the following spec
>>
>> Dear All
>>
>> I am looking for a system that will address the following library
>> specification : Please suggest
>>
>>
>>   1.
>>
>>   *Have improved inventory control*:
>>   -
>>
>>      Tracks the status (checked out, lost, etc.) of all the materials in
>>      the library. By contrast, using a manual card system, there is no way
> to
>>      answer people's questions about items that are not on the
>> shelf, such as:
>>      When can I have that book? When is that movie due to be returned?
>>
>>
>>
>>   1.
>>
>>   *Be able to efficiently manage overdue items:*
>>
>>
>>   -
>>
>>   Be able to print reports of overdue items and have the ability to create
>>   pull-apart mailing forms similar to those used for bank statements. Also
> be
>>   able to send automatically reminder emails two days before an item
> becomes
>>   overdue and another email can be sent when the item becomes overdue. The
>>   emails need to be sent automatically, with no time spent or involvement
>>   required by staff.
>>
>>
>>
>>   1.
>>
>>   *Be able to easily gather statistics and get reports:*
>>
>>
>>   -
>>
>>   The systems will need to automatically compile statistics when the
> system
>>   is used so and be able to generate reports based on those numbers.
> Through
>>   these, the library will be able to see how the collection is being used
> and
>>   which sections are not being used.
>>
>>
>>
>>   1.
>>
>>   *Have Internet access to library catalog *
>>
>>
>>   -
>>
>>   The system need to have WebOPAC that will provide instant access through
>>   an Internet or local intranet connection. This will enable patrons by
> using
>>   a standard Web browser from home, a favorite coffee shop, or virtually
>>   anywhere else with an Internet connection, to take advantage of
> WebOPAC's
>>   powerful search options to view the library's collection anywhere,
> anytime.
>>   The WebOPAC will be required to supports Easy Word (keyword),
>> Title, Author,
>>   Subject, ISBN, Visual, and Study Program (Accelerated Reader, Reading
>>   Counts!, etc.) searches. Even more advance.
>>
>>
>>
>>   1.
>>
>>   *Need to have impressive Reporting Capability*
>>
>>
>>
>>   -
>>
>>   Generate real-time reports tailored to your needs
>>   -
>>
>>   Customize reports by adding/removing columns and sorting
>>   -
>>
>>   Create and save periodic and frequently used report templates
>>   -
>>
>>   Filter reports for specific data
>>   -
>>
>>   Select and schedule report production
>>   -
>>
>>   Export report data for use in other programs
>>
>>
>>
>>   1.
>>
>>   *Need to be equipped with traditional library automation functionality.*
>>
>>
>>
>>   -
>>
>>   Circulate materials
>>   -
>>
>>   Serial Management
>>   -
>>
>>   Catalog items
>>   -
>>
>>   Create and customize real-time reports
>>   -
>>
>>   Print barcodes and spine labels
>>   -
>>
>>   Search the library and the Web
>>   -
>>
>>   Access library resources anywhere
>>   -
>>
>>   View context-sensitive on-line help
>>
>>
>> *6. Enable patrons to know what the library has:*
>>
>>   -
>>
>>   The library will suppose to have a web-based catalog. The catalog will
>>   display what the library owns and will indicate the availability of
> items.
>>   Patrons can access the catalog from their home and students can use
>> it while
>>   at MNMA.
>>
>>
>> *7. En**able patrons to check their "accounts":*
>>
>>   -
>>
>>   While at the library, or from home, people can enter the barcode on
> their
>>   library card and a PIN and see the items they have checked out, items
> they
>>   have requested, items that are overdue, and can renew items.
>>
>>
>> *8. **Enable patrons to place and manage their holds:*
>>
>>   -
>>
>>   People may place requests, or holds, on a book that their library owns
>>   but is currently checked out. When the book is returned, the
>> computer system
>>   gives an alert that there is a hold waiting and prints a slip with the
>>   person's phone number.
>>   -
>>
>>   The system can automatically send emails to let patrons know when
>>   requested items become available. Patrons also enjoy the convenience of
>>   having the system notify them about items before they become overdue,
> and
>>   receiving overdue notices via email.
>>
>> REgards
>> Africa J Bwamkuu
>>
>> On Fri, Sep 11, 2009 at 3:02 PM, Repke de Vries
>> <repke.devries at eifl.net>wrote:
>>
>>> Dear all
>>>
>>> Leonia from the Lesotho Polytechnic Library and I have been
>>> discussing this off list  and concluded that for cataloguing and
>>> circulation one of the FOSS ILS products is the better option and the
>>> good news is that together with their IT department they are well
>>> under way evaluating and implementing one of these packages.
>>>
>>> This brings me to the following:
>>>
>>> 1)  it is great you posted to this Greenstone  and digitisation /
>>> digital library oriented list Leonia and we then managed  (answers by
>>> Amos and Gilchriste) to identify the best options for your library's
>>> need - even though the answer was Evergreen or Koha (or ABCD) rather
>>> than Greenstone:  this list certainly is a platform for that type of
>>> matching between library (archive, NGO' ..) IT needs and available
>>> FOSS solutions too.
>>> Another one of those choices is the need for a so called
>>> "institutional repository"  and  having Greenstone as option but also
>>> the more specialised DSpace or EPrints:  anyone on the list
>>> confronted with this choice: please share !
>>>
>>> 2) in addition to the information sources on ILS-es Amos pointed out
>>> (see below) there are a few more:
>>>  - the recently published  eIFL FOSS ILS project cases studies at
>>> http://www.eifl.net/cps/sections/services/eifl-foss/ils/case-studies
>>> Nearby Zimbabawe and Malawi are involved, Western African Mali is
>>> involved !
>>> - the "FOSS for libraries" catalogue of options at
>>> http://www.eifl.net/cps/sections/services/eifl-foss/foss-for-libraries
>>>
>>> Enjoy your weekend, Repke
>>>
>>> Op 18-aug-2009, om 9:38 heeft Amos Kujenga het volgende geschreven:
>>>
>>> > Dear Leonia,
>>> >
>>> > For you to use Greenstone effectively it is important to go through
>>> > some form of training. One way to do this is via the tutorial
>>> > exercises on the Greenstone site
>>> > (http://wiki.greenstone.org/wiki/index.php/Tutorial_exercises). Some
>>> > other documentation is also available from the Greenstone wiki
>>> > (http://wiki.greenstone.org/wiki/index.php/GreenstoneWik).
>>> >
>>> > Secondly, did you build the collection after uploading the documents
>>> > through the Librarian Interface?
>>> >
>>> > Lastly, you mentioned that you are trying to digitize your manual
>>> > catalogue. If I get you correctly, you'd rather do this using an
>>> > Integrated Library System (ILS). Examples of Open Source ILSs are:
>>> > - Koha (http://www.koha.org)
>>> > - Evergreen (http://www.open-ils.org)
>>> > - ABCD (http://reddes.bvsalud.org/projects/abcd/)
>>> >
>>> > I hope this addresses your problem. Your feedback would be greatly
>>> > appreciated.
>>> >
>>> > Regards
>>> >
>>> >
>>> > Amos
>>> >
>>> > On 8/17/09, Nomqibizue Sebolai <ithabeleng at yahoo.com> wrote:
>>> >> My name is Leonia M. None. I am Assistant Librarian who is trying to
>>> >> digitize the manual catalogue of Lerotholi Polytechnic Library using
>>> >> greenstone. I entered information using excell but the documents
>>> >> do not
>>> >> appear when trying to open digital library interface. They only
>>> >> appear
>>> >> clearlly in Librarian interface.
>>> >>
>>> >> Please tell me where did I go wrong?
>>> >> Waiting to hear frm you.
>>> >>
>>> >> Regards!
>>> >> Leonia Mabakuena None
>>> >>
>>> >>
>>> >>
>>> >> _______________________________________________
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>>> >> sagreenstone at lists.eifl.net
>>> >> http://www.eifl.net
>>> >>
>>> > _______________________________________________
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>>>
>>> _______________________________________________
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>>>
>>
>>
>>
>> --
>> Africa J Bwamkuu
>> ICT Management / Knowledge Management
>> Alternative Email jbwamkuu at costech.or.tz
>> Phone: Landline +255 22 2700745/9
>>           Mobile : + 255 756   000 696
>>                         + 255 0655 000 696
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