[adlsngreenstone] Records management Consultant required.
rose odhiambo
ogwangodhiambo2001 at gmail.com
Thu Jul 5 20:28:53 EEST 2012
Hi Alfred,
This is not my area but I will distribute widely as I inquire from my
Institution who could be interested.
Thanks.
On Thu, Jul 5, 2012 at 10:41 AM, Alfred Gumbwa <a.gumbwa at acbf-pact.org>wrote:
> *Request for Expression of Interest for Consultancy Services to Provide
> Records Management Services to ACBF*
>
> Tuesday, June 26, 2012 1:38:00 PM
>
>
>
> *Country: Africa*
>
> *Name of Project: ACBF Regional Capacity Building Project, Africa*
>
> *Consulting Services: Records Management*
>
> *Project ID No.: P122478, Grant No.: 6470-3A*
>
> Expression of Interest: ACBF/EOI/032/12/RIDA
>
> 1. *Background *
>
>
>
> The African Capacity Building Foundation (ACBF), Africa’s premier
> capacity-building institution based in Harare, Zimbabwe, is an
> international organization established in 1991 as an outcome of the
> partnership between African Governments and the international donor
> community to build sustainable human and institutional capacity for poverty
> reduction in Africa. The three major sponsoring Agencies of ACBF include
> the African Development Bank, the United Nations Development Program, and
> the World Bank. Other donors include the International Monetary Fund as
> well as 42 African and non-African countries and institutions.
>
> The Foundation is in the process of establishing a formal professional
> standard records management system to improve the records management and
> filing system at the Foundation. The exercise started in 2009 by the
> Management Action Plan (MAP) team that was working on records management
> when a consultant was hired to put together the records in the Finance and
> Accounting Office; in February and June 2011 a team of four consultants,
> specialized in record management and electronic filing, undertook the
> digitalization of the Finance and the Foundation documents dated from 1992
> to 2001. It has been recognized that that a guiding Policy and
> comprehensive User Manual are essential to assist users and staff to have a
> common understanding and approach to records management.
>
> The African Capacity Building Foundation has received a grant from the
> World Bank towards the cost of the ACBF Regional Capacity Building Project
> and intends to apply part of the proceeds of this funding towards
> Consultancy Services for Records Management services.
>
>
>
> *2.0. Objectives of the Assignment*
>
> The main objectives of the assignment are to:
>
> 1. Draft an ACBF Records management policy that incorporates all the
> components of a standard policy including the following areas:
>
>
> - Definition of terms
> - Description of the Global Filing Classification System
> - Maintenance of the filing system
> - Records Management System for both hard and electronic copies
> - Records tracking and control
> - Retirement of non-current records
> - Records Security and Access
> - Storage and Preservation of records
> - Retention and Disposal of records
>
>
>
> 1. Design and create an ACBF Records Management User Manual providing
> step by step guidelines in carrying such activities as outlined in the
> above named policy including the creation of a classification scheme;
> records tracking system; and the records and retention schedules among
> others.
>
>
>
> * Scope*
>
> The assignment will entail the following:
>
> 1. Consultations with the Corporate Services Department
>
>
>
> 1. Studying the existing ACBF records management system and analysing
> the digital filing
>
>
>
> 1. Conferring with the Records Assistant and the Administrative
> Assistants on the existing Classification System
>
>
>
> 1. Drafting an appropriate Records Management Policy and incorporating
> it into the User Manual that is benchmarked with similar institutions like
> the World Bank, African Development Bank and UNDP
>
>
>
> 1. Power Point Presentation of the Draft User Manual in a workshop
> involving all staff of the Foundation
>
>
>
> 1. Incorporating staff comments and producing a Final Draft of the
> User Manual
>
>
>
>
>
> *3.0 Request for Expression of Interest*
>
> ACBF now invites eligible and qualified *Individual Consultants* to
> indicate their interest in providing the services. Interested consultants
> must provide information indicating that they are qualified to perform the
> services giving a description of similar assignments undertaken.
>
> 1. *Qualifications of Consultants*
>
> The successful Individual Consultant will have proven track record of
> working with international development organisations and extensive
> experience in Records Management. The consultants must have an advanced
> degree in Records Management or equivalent and 10 years of relevant
> experience related to the assignment.
>
> *5.0 Selection of Consultants*
>
> A Consultant will be selected in accordance with the procedures set out in
> the World Bank’s *Guidelines: Selection and Employment of Consultants by
> World Bank Borrowers*<http://www.worldbank.org/html/opr/consult/contents.html>(May 2004, revised October 2006 and May 2010). Expression of Interest
> clearly marked “*Expression of Interest for consultancy services to
> provide Records Management services to ACBF”* can be submitted as hard
> copies at the address below on or before *1700 hours local time on 10
> July 2012. *
>
>
>
> *Click here to download a complete TORs *<http://www.acbfpact.org/Data/Sites/1/docs/procurement/torsrecordmanagement2012-policymanual(2).pdf>
>
>
>
> *The Executive Secretary*
>
> The African Capacity Building Foundation
>
> 7th & 15th Floors, Intermarket Life Towers
>
> Cnr. Jason Moyo Ave/Sam Nujoma Street
>
> Harare, Zimbabwe
>
> *Tel: *(263-4) 700208/10, 790398/9, 702931/2
>
> *Fax: *(263-4) 702915, 792894
>
>
>
> *Or* through email using the following address root at acbf-pact.org
>
>
>
>
>
> ------------------------------
>
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> ACBF. ZB Life Towers, 7th Floor. Cnr. Jason Moyo Avenue/Sam Nujoma
> St.HARARE. ZIMBABWE. www.acbf-pact.org
>
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>
--
Dr. Rose Ogwang Odhiambo
Director, Institute of Women, Gender and Development Studies
Egerton University, Kenya
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