FW: [Liasaonline] Fwd: [IFLA-L] IFLA Brief Survey on the MetadataDecisions for Digital Libraries

Fri Oct 5 09:26:36 EEST 2007

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-----Original Message-----
From: liasaonline-bounces at sabinet.co.za
[mailto:liasaonline-bounces at sabinet.co.za] On Behalf Of Ingrid Thomson
Sent: Thursday, October 04, 2007 4:49 PM
To: aflIB-L at googlegroups.com; liasaonline at sabinet.co.za
Subject: [Liasaonline] Fwd: [IFLA-L] IFLA Brief Survey on the
MetadataDecisions for Digital Libraries

*  Posting has been forwarded from IFLA-L list  and cross-posted * 

>>> "ZENG, MARCIA" <mzeng at kent.edu> 10/3/2007 9:37 PM >>>

Dear Library and Information Professionals,

         We are collecting your suggestions to be used in preparing a
chapter on metadata decisions for the Digital Library Guidelines, a task of
the IFLA- World Digital Library Working Group on Digital Library Guidelines.
The Guidelines will be developed for use by libraries and other cultural
institutions around the world. The purpose of this survey is to investigate
different issues, levels, and concerns regarding metadata and controlled
vocabularies that need to be addressed in the Guidelines.        

         Please take 3-5 minutes to answer these questions on the survey
available on the Web at:
http://www.surveymonkey.com/s.aspx?sm=lRTMlZ_2bVEGf8zmNCQPS3fg_3d_3d.  Or,
you can answer the same questions attached in this email and send them back
to us.

         If you would like to know more about this research project, please
call Marcia Zeng at (+1) 330.672.0009 or email her at mzeng at kent.edu.  This
project has been approved by Kent State University.  If you have questions
about Kent State University's rules for research, please call Dr. John L.
West, Vice President and Dean, Division of Research and Graduate Studies
(Tel. 1-330.672.2704).  Thank you for your participation in this survey.

Sincerely, 

Marcia Zeng, Kent State University

Jaesun Lee, The National Library of Korea

Allene Hayes, Library of Congress

 1. Which of the following best describe your role in your digital
collection/digital library project(s)? (Please check all that apply): 

-- coordinating digital collection/digital library projects 
-- creating metadata records 
-- supervising metadata and/or cataloging project(s) 
-- creating and maintaining controlled vocabularies (lists of subject
headings, thesauri, taxonomies, etc.)     
    and authority files 
-- consulting on metadata issues 
-- consulting on vocabulary control issues 
-- providing technical support to the digital library projects 
-- teaching and training information professionals 
-- developing policies and best practices 
-- Other (please specify): 

2.  What are the major concerns you have in your project(s) that relate to
metadata?

2.1  For design and planning of digital projects 
(Please check all that apply to yourmajor concerns)
-- to understand possible workflows 
-- to consider reusing existing cataloging records by integrating them or
transforming them to other 
   formats, e.g., MARC to DC, a local format to EAD, etc., or any other
variation in the new project 
-- to understand the mechanisms of harvesting protocols 
-- to explore how to include various types of resources (print, web pages,
images, etc.) in one project 
-- to plan how search functions can be supported by metadata information 
-- to decide upon levels of description (e.g., item level, collection level)

-- to see examples from similar projects 
-- to plan how metadata records will be linked with authority records 
-- to plan how the metadata describing a physical object will be associated
with the metadata for its digital 
    version 
-- to find if any metadata exist already in the objects themselves that
could be extracted automatically 
    and what tools are available for this 
-- to understand the value of controlled vocabularies 
-- to understand and adopt an abstract model (e.g., Dublin Core Abstract
Model, FRBR conceptual model, 
    CCO entity-relationship model) 
-- to understand types of metadata (e.g., descriptive, administrative,
structural, preservation, rights 
    metadata) 
-- to learn how to measure and control metadata quality 
-- Other (please specify): 

2.2 For the decisions about element set standards (= data structure
decisions) 
Note: Examples of metadata standards include Dublin Core, MARC, MODS
(Metadata Object Description Schema), VRA (Visual Resources Association)
Core, EAD (Encoded Archival Description), CDWA Lite. (Please check all that
apply to your major concerns):

-- to find out what standards are available 
-- to understand what factors influence the decision on which metadata
standard to use, e.g., what sort of 
    material they are good for 
-- to decide which metadata standard to use 
-- to understand what sorts of adjustments might be made to a standard
metadata schema that could result 
    in a separate schema and /or application profile 
-- to decide whether an application profile should be developed 
-- to learn how to create crosswalks 
-- to learn how to use different metadata schemes together in one project 
-- Other (please specify): 

2.3 For the decisions about data contents in a record (data content
decision)
(Please check all that apply to yourmajor concerns)
-- to decide which core elements should be included in all records (e.g., is
RIGHTS information required), 
   which elements are mandatory, and which are repeatable 
-- to decide which elements (e.g., SUBJECT, CREATOR) should use a controlled
vocabulary/authority 
    file 
-- to provide guides in order to ensure that metadata values will be entered
consistently (e.g., for DATE, 
    FORMAT information) 
-- to learn how to provide correct information in a record (e.g., where to
find TITLE information from a 
    website, what are the IDENTIFIERs, how many IDENTIFIERs should be
included, etc.) 
-- to find existing data content (i.e., cataloging) standards and best
practice guides (e.g., Anglo-American 
    Cataloging Rules (AACR), Cataloging Culture Objects (CCO), Describing
Archives: A Content 
    Standard (DACS), etc.) 
-- Other (please specify): 

2.4  For the decisions about authority files and controlled vocabularies
(data value decision)
(Please check all that apply to yourmajor concerns)
-- to establish our own authority files for names 
-- to decide whether to use existing controlled vocabularies or authority
files (e.g., LCSH, ULAN (The Union List of Artist Names), LC Authorities) 
-- to develop controlled vocabularies (including controlled lists,
taxonomies, thesauri, etc.) 
-- to maintain our own authority files and controlled vocabularies 
-- Other (please specify): 

2.5 For the decisions about metadata encoding (= data format/technical
interchange decisions) 
Note: Metadata records can be represented in many syntax formats such as
XML, RDF, HTML/XHTM. (Please check all that apply): 
-- to understand what are the universal or widely used encoding formats 
-- to see examples of encoded records 
-- to learn about available tools for encoding and converting records 
-- Other (please specify): 

2.6. General comments 
 Which of your major concerns were not addressed in this questionnaire? 

THANK YOU!  Please send your completed survey back to mzeng at kent.edu or 
jslee at mail.nl.go.kr 

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