This privacy statement describes how EIFL collects and uses the personal data you provide when you subscribe to receive updates from EIFL (for example, our newsletter or news from a specific programme or programmes). It also describes the choices available to you regarding our use of your personal data and how you can access and update this information. We are committed to ensuring that your personal details are protected when you use our website, or subscribe to our mailing lists.
If you have any questions about how we use your personal data or comply with data protection legislation, please email us at firstname.lastname@example.org.
What information do we collect about you?
Information will be requested from you when you subscribe to receive our email newsletters or subscribe to our programme-specific mailing lists. This personal data includes your contact details: Name and email address. Your personal data is processed for the purpose of providing relevant information about EIFL’s work and the work of specific programmes. The legal basis for processing your data is your consent, which you provide by subscribing to our email newsletter. We will not be able to inform you about our work and programmes if you do not provide your personal data.
When you subscribe to email newsletters, your contact details will be added to the mailing list, which ensures that you to stay up to date with EIFL’s work. When you subscribe to a programme-specific list, you will receive updates / information from that programme.
We use G Suite Groups to manage our mailing lists. You may access and change the information you provide or your preferences at any time. The information you provide will be stored on EIFL’s server and will not be passed on for use outside of EIFL.
You can unsubscribe or withdraw your consent to these communications at any time, either by clicking the unsubscribe button at the bottom of the e-mail, or by sending an email to email@example.com.
How we use this information
Your personal data will be used by EIFL only to communicate the newsletter or programme specific updates in order for you to stay up to-date with EIFL’s work.
How long will EIFL store my information?
The personal data you provide will be kept in our database for as long as you wish to receive communications from EIFL. In any case we will not process and store your personal data for this purpose for longer than five years.
You have the right to be told what personal data we hold about you on our databases and ask for it to be removed.
How will EIFL keep my information secure?
We will take reasonable precautions to prevent the loss, misuse or unauthorized alteration of the information that you provide us with through the website.
Communications from us in connection with the website may be sent to you by email. Email is not a fully secure means of communication and we cannot guarantee our emails are free from viruses and other harmful effects, although we do our best to make them as secure as possible.
Will EIFL share my personal details with anyone else?
We will not sell, distribute or lease your personal data to third parties unless disclosure is required by law.
Third parties, with permission from EIFL, may be given access to your personal data in order to help us maintain our website and protect your personal data. Such third parties may include database software vendors, database management services providers, cloud service providers, etc. Your personal data may also be provided to the authorities of law enforcement agencies, such as police or supervisory authorities, but only upon request and only when required by applicable law or in order to protect our rights or to ensure the security of our customers, employees and resources.